CRM, Customer service

E-Signatures Revolutionizing Contracts and Price Quotes

by iragunko9

E-signatures are digital versions of handwritten signatures. They allow people to sign documents online. E-signatures streamline the signing process, making it faster and more efficient.

What is an E-Signature?

An e-signature is a dynamic and versatile tool for indicating agreement in the digital age. At its core, it serves as a digital mark signifying one’s consent or approval, much like a traditional handwritten signature. However, the ways to create this mark are diverse and adaptable to various needs and devices.

You can generate an e-signature by simply typing your name, which the platform then converts into a stylized script. Alternatively, you can upload an image of your handwritten signature, ensuring a personal touch. For those who prefer a more hands-on approach, using a stylus or even a finger on a touchscreen allows for an authentic replication of your signature.

This technology goes beyond mere convenience. E-signatures incorporate advanced security measures, such as encryption and digital certificates, to ensure the authenticity and integrity of the signed documents. This means that not only is the signature itself secure, but the document cannot be altered without invalidating the signature, providing robust protection against tampering.

E-signatures blend the familiar act of signing with cutting-edge technology, offering a secure, efficient, and flexible solution for digital document management

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Benefits of E-Signatures

Legal Validity

Digital signatures provide legal validity to signed documents such as contracts and price quotes. Many countries recognize e-signatures as legally binding, which means they hold the same weight as handwritten signatures in legal and business contexts. This legal acceptance boosts their utility in transactions and contractual agreements, ensuring that digitally signed documents are enforceable.
Electronic signatures are legally enforceable in both the EU and the US. However, their legislative approaches differ. The US adopts a broad definition of electronic signatures, whereas the EU categorizes them into three distinct types.
To read more about the European law click here

Time Savings

E-signatures save significant time for users. You can sign documents instantly, eliminating the need to print, sign, scan, and send them. This rapid process allows for quicker transactions and reduces delays, making business operations smoother and more efficient.

Cost Reduction

E-signatures help companies save money by cutting down on expenses related to paper, printing, and shipping. These savings can add up, especially for businesses that handle a large volume of documents. By transitioning to digital signatures, companies can allocate resources more effectively.

Enhanced Security

E-signature platforms use advanced encryption to protect signed documents. This encryption ensures that only authorized parties can access the documents and that the signatures are authentic. Additionally, digital certificates add an extra layer of security, making tampering or forgery nearly impossible.

Improved Efficiency

Automated workflows streamline document management with e-signatures. These platforms often integrate with other business tools, creating a seamless process from document creation to final approval. This integration reduces manual handling and minimizes errors, further enhancing operational efficiency.

E-signatures revolutionize document management. They save time, cut costs, and improve security. Businesses and individuals can benefit greatly from adopting this technology. As digital transformation continues, e-signatures will become even more integral to everyday transactions

How to Use E-Signatures

If you Need to Sign a Document

Using e-signatures to sign a document is simple and straightforward:

  1. Receive the Document: You will get an email with a link to the document that needs your signature.
  2. Open the Document: Click on the link to open the document in the e-signature platform. We recommend BROSH’s new feature for e-signatures.
  3. Review the Document: Read through the document to ensure you understand it before signing.
  4. Sign the Document: Use the provided tools to type, draw, or upload your signature.
  5. Complete the Process: Once you have signed, follow the platform’s instructions to finalize the document.

If you Need Others to Sign a Document

When you need to send a document for others to sign, follow these steps:

  1. Choose a Platform: Select a reliable e-signature service. We recommend BROSH’s new feature for e-signatures.
  2. Upload Document: Upload the document you need to be signed onto the platform.
  3. Add Signers: Enter the email addresses of the people who need to sign.
  4. Prepare Document: Place signature fields where needed. Some platforms also allow adding initials, dates, and other information.
  5. Send for Signature: Click the send button. The recipients will receive an email with a link to sign the document.
  6. Track Progress: Monitor the signing process through the platform to ensure all parties sign in a timely manner.
  7. Complete the Process: Once all parties sign, everyone receives a final copy. The platform stores the signed document securely.
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If you want to know more about automation processes, check out our article about Marketing Automation